Stop Chasing Reports. Run Your Business Instead.
Truuflow connects job management and mobile reporting — digital, real-time, paperless. For trade businesses done with Excel and WhatsApp.
HVAC · Electrical · Construction · Facility Management · Service & Maintenance
Sound familiar? This is how most businesses run.
What are you still doing manually?
The report that never arrives
Technicians write it "later". Later never comes. You end up calling — and typing it yourself.
5 chats. 0 overview.
Photos via WhatsApp, status via SMS, questions by phone. Nothing is assigned, nothing is findable.
You call. Every day. Three times.
Whether the job is done, whether the customer signed — you only know when you ask.
With Truuflow, that stops.
That's … hours/week — back in your business.
wasted on avoidable admin
The features that make the difference
- Photos straight from the app — automatically assigned to the right job
- GPS coordinates and timestamp on every photo — immutably stored
- Pre-damage documentation: record existing damage before work begins
- Photos embedded in the PDF automatically — no manual insertion needed
- All job photos belong to the business — not the technician's phone
- Im Streitfall alles dokumentiert
- Mit GPS-Standort
- Im Anhang des Arbeitsberichts
It's that simple
Create a job
Done in 60 seconds, assigned to a technician.
Technician documents
Hours, photos, customer signature — all in the app.
Report in the office
Real-time. Structured. Exportable as PDF.
Illustration with sample data
What's still open this week? No digging through lists. Just ask.
On request, truuflow connects directly with ChatGPT or Claude — answers from your real data, no clicking through screens, no spreadsheet, no second tool.
- Read-only — No model can create, change or delete anything in truuflow.
- Opt-in — Turn it on if you want — and revoke it with one click, any time.
- ChatGPT and Claude — Chats you already use — connected to your data from now on.
5 items are still open:
- 2 reports waiting for approval: Berger maintenance, Koller inspection
- 2 jobs without an appointment
- 1 enquiry unanswered for 4 days
- The Hubers — leaking boiler · 4 days
- W. Gruber — gas heating service · 5 days
Gas heating, Müller, Sep 12:
- Burner checked
- Filter replaced
- Exhaust readings within range
- Next service: September 2027
For businesses that work out in the field
Truuflow adapts to your trade — with the same building blocks: jobs, forms, photos, signature and PDF.
Heating, ventilation, plumbing
Systems and services documented cleanly: readings, photos and signature for every visit, right at hand on the next one.
Electrical
Test records and readings in a form, photos and signature right on site.
Construction
Site diary, photo documentation and hours per project — even without a connection on site.
Facility management
Rounds and checklists, plus a client portal where property managers see their reports themselves.
Service & maintenance
Plan and prove recurring visits: appointments always in view, plus report, photos and customer signature for every visit.
- Form & PDF designer, no programmer needed
- Ready-made templates, ready to use
- Custom input fields for individual requirements
What you can rely on
Servers in the EU
GDPR-compliant, no sharing with third parties, no AI analysis of your reports.
7-year archive
Reports are kept at least as long as the law requires. Export is always free.
From the trade
Developed in an installation business with 50 employees — and used there every day.
Try for 14 days
No credit card, no subscription that runs by itself.
Where Truuflow comes from
Developed and used by us — before it was anyone else’s.
„With 50 employees, keeping track used to be our biggest problem: at least 20 calls a day, just for status updates. Today I see in real time what is happening where.
That now applies to the outside as well: our property managers report a repair directly in the client portal and immediately see the approved report there. No call, no email in between. All of this saves us an enormous amount of time — and above all the client portal sets us apart from the competition."
David Neubauer
Neubauer GmbH
Installation business · 50 employees
Transparent. Fair. Scalable.
14-day free trial. No credit card required.
What does it cost for my business? To the price calculator
Start
3 users included Each additional user €9 / month — no upper limit.
billed annually (€828)
For small businesses getting off paper
- Jobs, reports & PDF
- Form builder (unlimited)
- Digital signature & photos
- Offline mode & GPS capture
- Customers, tags & text snippets
- Follow-ups & reminders Open questions and “follow up on …” sit right on the job — nothing gets stuck in a note or in someone’s head.
- Roles & permissions
- 25 GB storage
- Unlimited report archive Reports stay as long as you are a customer — at least the 7 years required by law. Export any time.
Company
8 users included Each additional user €8.50 / month — no upper limit.
billed annually (€1,788)
For the typical trade business with an office
- Everything in Start
- Scheduling board Drag jobs onto employees, days and times — holidays and sick leave show right in the plan.
- Enquiries & website forms Every enquiry with status and follow-up date — even straight from a form on your website. One click turns it into a job.
- Projects Jobs, reports and photos of one site in one place.
- Customer & employee pages All jobs, reports and photos of a customer or employee on one page — the answer to “What was that again?” in one click.
- Custom PDF layout & templates
- 100 GB storage
- Email support
Pro
20 users included Each additional user €7.50 / month — no upper limit.
billed annually (€3,588)
For established businesses that want to improve even more of their workflows
- Everything in Company
- Analytics & key figures Hours per employee, job or week — see where your business earns money and where it leaks away.
- Custom key-figure tiles Build the numbers you want to see every morning — grouped, filtered and calculated. One glance, no spreadsheet.
- Invoicing with approval paths Everything finished is ready for invoicing — with collective invoices and approval paths. No job is left unbilled.
- Hour budgets per project Planned hours per project — and how much of it is already used.
- Client portal & shared links Property managers and key accounts see their jobs, reports and photos themselves — no more asking you.
- API access & external IDs Your own keys, so your website, ad platforms or n8n can create enquiries directly — plus numbers from your other system on each job.
- AI connection (ChatGPT & Claude) On request: your own read-only key for ChatGPT or Claude — customer data hidden by default.
- Extended team details Qualifications, start dates, birthdays — everything about your team in one place, no extra spreadsheet.
- Automatic rules When a status changes, truuflow assigns automatically — to a fixed person, the creator or in rotation. Nothing gets stuck because nobody noticed.
- Activity history Who changed what and when — traceable for every job and report.
- 300 GB storage
- Personal onboarding A personal introduction from our team — we set everything up together with you.
- Priority support Your requests are handled first — shorter waiting times.
Business
50+ users · custom
Custom terms, bespoke integrations, SLA guarantee
- Everything in Pro
- All add-ons as needed
- Bespoke integrations
- Training for your team
- SLA guarantee Contractually agreed availability and response times.
- Dedicated contact A fixed contact at our end who knows your business and is directly reachable.
Included in every plan
- No pricier office licence — office and technicians count the same
- Unlimited forms and reports
- Works offline — in the basement or the tunnel
- Report archive with no expiry date
- Real time: changes show up instantly for everyone
- Export all your data free of charge at any time
- Servers in the EU · GDPR-compliant
- No setup fee
- No user limit
Extend it to fit your business
You only pay for what your business really needs: every add-on can be booked with any plan — no need to move up to the next plan, monthly or annual just like your main plan.
Stock & materials
€59 /month
€59/month €49 /month
billed annually (€588)
Never forget material or order it twice.
Show features
You know what is in stock and which job it was booked to. Article master data with Datanorm, delivery notes and receipts sit right on the job — every part you install ends up on the invoice, not nowhere.
- Stock level per article
- Goods in and returns by scan
- Delivery notes and receipts on the job
- Article master data with Datanorm
Maintenance
€47 /month
€47/month €39 /month
billed annually (€468)
Recurring revenue that never slips.
Show features
All maintenance contracts with their due dates — and the maintenance calendar shows at a glance what is coming up in which month, years ahead. When a service falls due, schedule it in one click: your customers stay happy and your annual revenue stays predictable.
- Service overview by progress
- Maintenance calendar: year, month, week
- Subcontracted services with company and report
- Planned hours per service
- Asset overview per contract
- Schedule with one click
Warranty
€47 /month
€47/month €39 /month
billed annually (€468)
Get back what is owed to you.
Show features
Every warranty case with its claims against suppliers and manufacturers in one place — reported, promised, recovered. See at once what is still open and what you bear yourself, instead of leaving money on the table.
- Cases arise automatically from invoicing
- Claims against suppliers and manufacturers
- Reported, promised, recovered
- Analytics: recovery rate and trend
- Notes with timestamp in the history
Staff
€2.40 /user/month
€2.40/user/month €2 /user/month
billed annually (€24 per user)
Hours and absences without paper slips.
Show features
Time tracking, holidays, sick leave and requests in one app. Absences show right on the scheduling board — you never plan someone who is not there.
- Time tracking per employee
- Holidays and sick leave
- Requests for approval
- Absences on the scheduling board
More storage
+50 GB
€11/month
€11/month €9/month
billed annually (€108)
+200 GB
€30/month
€30/month €25/month
billed annually (€300)
+500 GB
€59/month
€59/month €49/month
billed annually (€588)
When storage runs low, we let you know — nothing is ever locked. You can export your reports and photos free of charge at any time.
What does it cost for your business?
Pick the number of users and add-on modules, the total shows right away.
Add-on modules
All prices excl. VAT. Storage upgrades are not included.
All prices excluding VAT · No setup fee · No hidden costs.
Frequently asked questions
Ready to leave paper behind?
Get your business set up in under 5 minutes.